In our previous python project tutorial, we have explained to develop User Management System with PHP & MySQL. In this tutorial, we will explain how to develop School Management System with PHP & MySQL.
School Management Systems (SMS) is a web application that commonly used in schools to manage teachers, students, classes, subjects, sections, students attendance etc.
So if you’re a PHP developer and wants to develop School Management System with PHP then you’re here at right place. In our previous tutorial you have learned how to develop online voting system with PHP and MYSQL. In this tutorial you will learn how to develop a School Management System with PHP and MySQL.
We will cover this tutorial in easy steps to develop live demo of school management systems to cover some major functionalities like manage teachers, students, classes, subjects, sections, students attendance etc. This is a very simple school management systems for learning purpose and can be enhanced according to requirement to develop a perfect advance level system. The download link is at the end of tutorial to download complete project with database tables.
Also, read:
- User Management System with PHP & MySQL
- Build Helpdesk System with jQuery, PHP & MySQL
- Build Online Voting System with PHP & MySQL
- Project Management System with PHP and MySQL
- Hospital Management System with PHP & MySQL
So let’s start implementing School Management System with PHP and MySQL. Before we begin, take a look on files structure for this example.
- index.php
- School.php: A class to hold school methods.
- dashboard.php
- students.php
- teacher.php
- classes.php
- subjects.php
- sections.php
- attendance.php
Step1: Create MySQL Database Table
First we will MySQL database tables sms_user, sms_teacher, sms_students, sms_classes, sms_subjects, sms_section and sms_attendance. All the tables structure and data is available in project download zip file.
Step2: Create User Login
In index.php file, we will create login form to implement admin login to allow access to logged in user only.
<div class="container"> <div class="col-md-6"> <div class="panel panel-info"> <div class="panel-heading" style="background:#000;color:white;"> <div class="panel-title">Admin Login</div> </div> <div style="padding-top:30px" class="panel-body" > <?php if ($errorMessage != '') { ?> <div id="login-alert" class="alert alert-danger col-sm-12"><?php echo $errorMessage; ?></div> <?php } ?> <form id="loginform" class="form-horizontal" role="form" method="POST" action=""> <div style="margin-bottom: 25px" class="input-group"> <span class="input-group-addon"><i class="glyphicon glyphicon-user"></i></span> <input type="text" class="form-control" id="email" name="email" placeholder="email" required> </div> <div style="margin-bottom: 25px" class="input-group"> <span class="input-group-addon"><i class="glyphicon glyphicon-lock"></i></span> <input type="password" class="form-control" id="password" name="password" placeholder="password" required> </div> <div style="margin-top:10px" class="form-group"> <div class="col-sm-12 controls"> <input type="submit" name="login" value="Login" class="btn btn-success"> </div> </div> <div style="margin-top:10px" class="form-group"> <div class="col-sm-12 controls"> Admin: admin@webdamn.com<br> password:123 <br><br> </div> </div> </form> </div> </div> </div>
We will implement user login on login form submit by calling method adminLogin() from class School.php
include('class/School.php'); $school = new School(); $school->adminLogin();
In class School.php, we will implement method adminLogin().
public function adminLogin(){ $errorMessage = ''; if(!empty($_POST["login"]) && $_POST["email"]!=''&& $_POST["password"]!='') { $email = $_POST['email']; $password = $_POST['password']; $sqlQuery = "SELECT * FROM ".$this->userTable." WHERE email='".$email."' AND password='".md5($password)."' AND status = 'active' AND type = 'administrator'"; $resultSet = mysqli_query($this->dbConnect, $sqlQuery) or die("error".mysql_error()); $isValidLogin = mysqli_num_rows($resultSet); if($isValidLogin){ $userDetails = mysqli_fetch_assoc($resultSet); $_SESSION["adminUserid"] = $userDetails['id']; $_SESSION["admin"] = $userDetails['first_name']." ".$userDetails['last_name']; header("location: dashboard.php"); } else { $errorMessage = "Invalid login!"; } } else if(!empty($_POST["login"])){ $errorMessage = "Enter Both user and password!"; } return $errorMessage; }
Step3: Manage Teachers Section
In teacher.php file, we will create design to add new teacher details edit and display teacher list.
<div class="content"> <div class="container-fluid"> <div> <a href="#"><strong><span class="ti-crown"></span> Teachers Section</strong></a> <hr> <div class="panel-heading"> <div class="row"> <div class="col-md-10"> <h3 class="panel-title"></h3> </div> <div class="col-md-2" align="right"> <button type="button" name="add" id="addTeacher" class="btn btn-success btn-xs">Add New Teacher</button> </div> </div> </div> <table id="teacherList" class="table table-bordered table-striped"> <thead> <tr> <th>ID</th> <th>Name</th> <th>Assigned Subjects</th> <th>Class</th> <th>Sections</th> <th></th> <th></th> </tr> </thead> </table> </div> </div> </div>
We will call School class methods addTeacher(), updateTeacher and listTeacher() to handle teachers functionality.
public function listTeacher(){ $sqlQuery = "SELECT t.teacher_id, t.teacher, s.subject, c.name, se.section FROM ".$this-<teacherTable." as t LEFT JOIN ".$this-<subjectsTable." as s ON t.subject_id = s.subject_id LEFT JOIN ".$this-<classesTable." as c ON t.teacher_id = c.teacher_id LEFT JOIN ".$this-<sectionsTable." as se ON c.section = se.section_id "; if(!empty($_POST["search"]["value"])){ $sqlQuery .= ' WHERE (t.teacher_id LIKE "%'.$_POST["search"]["value"].'%" '; $sqlQuery .= ' OR t.teacher LIKE "%'.$_POST["search"]["value"].'%" '; } if(!empty($_POST["order"])){ $sqlQuery .= 'ORDER BY '.$_POST['order']['0']['column'].' '.$_POST['order']['0']['dir'].' '; } else { $sqlQuery .= 'ORDER BY t.teacher_id DESC '; } if($_POST["length"] != -1){ $sqlQuery .= 'LIMIT ' . $_POST['start'] . ', ' . $_POST['length']; } $result = mysqli_query($this-<dbConnect, $sqlQuery); $numRows = mysqli_num_rows($result); $teacherData = array(); while( $teacher = mysqli_fetch_assoc($result) ) { $teacherRows = array(); $teacherRows[] = $teacher['teacher_id']; $teacherRows[] = $teacher['teacher']; $teacherRows[] = $teacher['subject']; $teacherRows[] = $teacher['name']; $teacherRows[] = $teacher['section']; $teacherRows[] = '>button type="button" name="update" id="'.$teacher["teacher_id"].'" class="btn btn-warning btn-xs update"<Update>/button<'; $teacherRows[] = '>button type="button" name="delete" id="'.$teacher["teacher_id"].'" class="btn btn-danger btn-xs delete" <Delete>/button<'; $teacherData[] = $teacherRows; } $output = array( "draw" =< intval($_POST["draw"]), "recordsTotal" =< $numRows, "recordsFiltered" =< $numRows, "data" =< $teacherData ); echo json_encode($output); }
Step4: Manage Student Sections
In students.php file, we will design to display student list, save new student admission, update and delete student details.
<div class="content"> <div class="container-fluid"> <div> <a href="#"><strong><span class="ti-crown"></span> Student Section</strong></a> <hr> <div class="panel-heading"> <div class="row"> <div class="col-md-10"> <h3 class="panel-title"></h3> </div> <div class="col-md-2" align="right"> <button type="button" name="add" id="addStudent" class="btn btn-success btn-xs">Student Admission</button> </div> </div> </div> <table id="studentList" class="table table-bordered table-striped"> <thead> <tr> <th>ID</th> <th>Reg No</th> <th>Roll No</th> <th>Name</th> <th>Photo</th> <th>Class</th> <th>Section</th> <th></th> <th></th> </tr> </thead> </table> </div> </div> </div>
We will call School class methods addStudent(), updateStudent, deleteStudent and listStudent() to handle teachers functionality.
public function listStudent(){ $sqlQuery = "SELECT s.id, s.name, s.photo, s.gender, s.dob, s.mobile, s.email, s.current_address, s.father_name, s.mother_name,s.admission_no, s.roll_no, s.admission_date, s.academic_year, c.name as class, se.section FROM ".$this->studentTable." as s LEFT JOIN ".$this->classesTable." as c ON s.class = c.id LEFT JOIN ".$this->sectionsTable." as se ON s.section = se.section_id "; if(!empty($_POST["search"]["value"])){ $sqlQuery .= ' WHERE (s.id LIKE "%'.$_POST["search"]["value"].'%" '; $sqlQuery .= ' OR s.name LIKE "%'.$_POST["search"]["value"].'%" '; $sqlQuery .= ' OR s.gender LIKE "%'.$_POST["search"]["value"].'%" '; $sqlQuery .= ' OR s.mobile LIKE "%'.$_POST["search"]["value"].'%" '; $sqlQuery .= ' OR s.admission_no LIKE "%'.$_POST["search"]["value"].'%" '; $sqlQuery .= ' OR s.roll_no LIKE "%'.$_POST["search"]["value"].'%" '; } if(!empty($_POST["order"])){ $sqlQuery .= 'ORDER BY '.$_POST['order']['0']['column'].' '.$_POST['order']['0']['dir'].' '; } else { $sqlQuery .= 'ORDER BY s.id DESC '; } if($_POST["length"] != -1){ $sqlQuery .= 'LIMIT ' . $_POST['start'] . ', ' . $_POST['length']; } $result = mysqli_query($this->dbConnect, $sqlQuery); $numRows = mysqli_num_rows($result); $studentData = array(); while( $student = mysqli_fetch_assoc($result) ) { $studentRows = array(); $studentRows[] = $student['id']; $studentRows[] = $student['admission_no']; $studentRows[] = $student['roll_no']; $studentRows[] = $student['name']; $studentRows[] = "<img width='40' height='40' src='upload/".$student['photo']."'>"; $studentRows[] = $student['class']; $studentRows[] = $student['section']; $studentRows[] = '<button type="button" name="update" id="'.$student["id"].'" class="btn btn-warning btn-xs update">Update</button>'; $studentRows[] = '<button type="button" name="delete" id="'.$student["id"].'" class="btn btn-danger btn-xs delete" >Delete</button>'; $studentData[] = $studentRows; } $output = array( "draw" => intval($_POST["draw"]), "recordsTotal" => $numRows, "recordsFiltered" => $numRows, "data" => $studentData ); echo json_encode($output); }
Step5: Manage Classes Section
In classes.php file, we will design HTML to handle classes functionality like create class, update class, delete class and list classes.
<div class="content"> <div class="container-fluid"> <div> <a href="#"><strong><span class="ti-crown"></span> Classes Section</strong></a> <hr> <div class="panel-heading"> <div class="row"> <div class="col-md-10"> <h3 class="panel-title"></h3> </div> <div class="col-md-2" align="right"> <button type="button" name="add" id="addClass" class="btn btn-success btn-xs">Add New Class</button> </div> </div> </div> <table id="classList" class="table table-bordered table-striped"> <thead> <tr> <th>ID</th> <th>Name</th> <th>Sections</th> <th>Class Teacher</th> <th></th> <th></th> </tr> </thead> </table> </div> </div> </div>
We will call School class methods addClass(), updateClass, deleteClass and listClasses() to handle classes functionality.
public function listClasses(){ $sqlQuery = "SELECT c.id, c.name, s.section, t.teacher FROM ".$this->classesTable." as c LEFT JOIN ".$this->sectionsTable." as s ON c.section = s.section_id LEFT JOIN ".$this->teacherTable." as t ON c.teacher_id = t.teacher_id "; if(!empty($_POST["search"]["value"])){ $sqlQuery .= ' WHERE (c.id LIKE "%'.$_POST["search"]["value"].'%" '; $sqlQuery .= ' OR c.name LIKE "%'.$_POST["search"]["value"].'%" '; $sqlQuery .= ' OR s.section LIKE "%'.$_POST["search"]["value"].'%" '; $sqlQuery .= ' OR t.teacher LIKE "%'.$_POST["search"]["value"].'%" '; } if(!empty($_POST["order"])){ $sqlQuery .= 'ORDER BY '.$_POST['order']['0']['column'].' '.$_POST['order']['0']['dir'].' '; } else { $sqlQuery .= 'ORDER BY c.id DESC '; } if($_POST["length"] != -1){ $sqlQuery .= 'LIMIT ' . $_POST['start'] . ', ' . $_POST['length']; } $result = mysqli_query($this->dbConnect, $sqlQuery); $numRows = mysqli_num_rows($result); $classesData = array(); while( $classes = mysqli_fetch_assoc($result) ) { $classesRows = array(); $classesRows[] = $classes['id']; $classesRows[] = $classes['name']; $classesRows[] = $classes['section']; $classesRows[] = $classes['teacher']; $classesRows[] = '<button type="button" name="update" id="'.$classes["id"].'" class="btn btn-warning btn-xs update">Update</button>'; $classesRows[] = '<button type="button" name="delete" id="'.$classes["id"].'" class="btn btn-danger btn-xs delete" >Delete</button>'; $classesData[] = $classesRows; } $output = array( "draw" => intval($_POST["draw"]), "recordsTotal" => $numRows, "recordsFiltered" => $numRows, "data" => $classesData ); echo json_encode($output); }
Step6: Manage Subjects Section
In subjects.php file, we will design page to handle functionality to add new subjects, update, delete and list subjects.
<div class="content"> <div class="container-fluid"> <div> <a href="#"><strong><span class="ti-crown"></span> Subjects Section</strong></a> <hr> <div class="panel-heading"> <div class="row"> <div class="col-md-10"> <h3 class="panel-title"></h3> </div> <div class="col-md-2" align="right"> <button type="button" name="add" id="addSubject" class="btn btn-success btn-xs">Add New Subject</button> </div> </div> </div> <table id="subjectList" class="table table-bordered table-striped"> <thead> <tr> <th>ID</th> <th>Subject</th> <th>Code</th> <th>Subject Type</th> <th></th> <th></th> </tr> </thead> </table> </div> </div> </div>
We will call School class methods addSubject(), updateSubject, deleteSubject and listSubject() to handle Subjects functionality.
public function listSubject(){ $sqlQuery = "SELECT subject_id, subject, type, code FROM ".$this->subjectsTable." "; if(!empty($_POST["search"]["value"])){ $sqlQuery .= ' WHERE (subject_id LIKE "%'.$_POST["search"]["value"].'%" '; $sqlQuery .= ' OR subject LIKE "%'.$_POST["search"]["value"].'%" '; $sqlQuery .= ' OR type LIKE "%'.$_POST["search"]["value"].'%" '; $sqlQuery .= ' OR code LIKE "%'.$_POST["search"]["value"].'%" '; } if(!empty($_POST["order"])){ $sqlQuery .= 'ORDER BY '.$_POST['order']['0']['column'].' '.$_POST['order']['0']['dir'].' '; } else { $sqlQuery .= 'ORDER BY subject_id DESC '; } if($_POST["length"] != -1){ $sqlQuery .= 'LIMIT ' . $_POST['start'] . ', ' . $_POST['length']; } $result = mysqli_query($this->dbConnect, $sqlQuery); $numRows = mysqli_num_rows($result); $subjectData = array(); while( $subject = mysqli_fetch_assoc($result) ) { $subjectRows = array(); $subjectRows[] = $subject['subject_id']; $subjectRows[] = $subject['subject']; $subjectRows[] = $subject['code']; $subjectRows[] = $subject['type']; $subjectRows[] = '<button type="button" name="update" id="'.$subject["subject_id"].'" class="btn btn-warning btn-xs update">Update</button>'; $subjectRows[] = '<button type="button" name="delete" id="'.$subject["subject_id"].'" class="btn btn-danger btn-xs delete" >Delete</button>'; $subjectData[] = $subjectRows; } $output = array( "draw" => intval($_POST["draw"]), "recordsTotal" => $numRows, "recordsFiltered" => $numRows, "data" => $subjectData ); echo json_encode($output); }
Step7: Manage Student Attendance Section
In attendance.php file, we will design HTML to search class and section student attendance and list. We will also create student attendance form to handle students attendance functionality.
<div class="content"> <div class="container-fluid"> <strong>Student Attendance Section</strong> <div class="row"> <div class="col-md-12"> <div class="box box-primary"> <div class="box-header with-border"> <h3 class="box-title"><i class="fa fa-search"></i> Select Criteria</h3> </div> <form id="form1" action="" method="post" accept-charset="utf-8"> <div class="box-body"> <div class="row"> <div class="col-md-4"> <div class="form-group"> <label for="exampleInputEmail1">Class</label><small class="req"> *</small> <select id="classid" name="classid" class="form-control" required> <option value="">Select</option> <?php echo $school->classList(); ?> </select> <span class="text-danger"></span> </div> </div> <div class="col-md-4"> <div class="form-group"> <label for="exampleInputEmail1">Section</label><small class="req"> *</small> <select name="sectionid" id="sectionid" class="form-control" required> <option value="">Select</option> <?php echo $school->getSectionList(); ?> </select> <span class="text-danger"></span> </div> </div> </div> </div> <div class="box-footer"> <button type="button" id="search" name="search" value="search" style="margin-bottom:10px;" class="btn btn-primary btn-sm checkbox-toggle"><i class="fa fa-search"></i> Search</button> <br> </div> </form> </div> </div> </div> <div class="row"> <form id="attendanceForm" method="post"> <div style="color:red;margin-top:20px;" class="hidden" id="message"></div> <button type="submit" id="saveAttendance" name="saveAttendance" value="Save Attendance" style="margin-bottom:10px;" class="btn btn-primary btn-sm pull-right checkbox-toggle hidden"><i class="fa fa-save"></i> Save Attendance</button> <table id="studentList" class="table table-bordered table-striped hidden"> <thead> <tr> <th>#</th> <th>Reg No</th> <th>Roll No</th> <th>Name</th> <th>Attendance</th> </tr> </thead> </table> <input type="hidden" name="action" id="action" value="updateAttendance" /> <input type="hidden" name="att_classid" id="att_classid" value="" /> <input type="hidden" name="att_sectionid" id="att_sectionid" value="" /> </form> </div> </div>
We will implement class section student serach functionality to perform student attendance.
$('#search').click(function(){ $('#studentList').removeClass('hidden'); $('#saveAttendance').removeClass('hidden'); if ($.fn.DataTable.isDataTable("#studentList")) { $('#studentList').DataTable().clear().destroy(); } var classid = $('#classid').val(); var sectionid = $('#sectionid').val(); if(classid && sectionid) { $.ajax({ url:"action.php", method:"POST", data:{classid:classid, sectionid:sectionid, action:"attendanceStatus"}, success:function(data) { $('#message').text(data).removeClass('hidden'); } }) $('#studentList').DataTable({ "lengthChange": false, "processing":true, "serverSide":true, "order":[], "ajax":{ url:"action.php", type:"POST", data:{classid:classid, sectionid:sectionid, action:'getStudents'}, dataType:"json" }, "columnDefs":[ { "targets":[0], "orderable":false, }, ], "pageLength": 10 }); } });
We will also implement students attendance functionality bu handle form submit.
$("#attendanceForm").submit(function(e) { var formData = $(this).serialize(); $.ajax({ url:"action.php", method:"POST", data:formData, success:function(data){ $('#message').text(data).removeClass('hidden'); } }); return false; });
We will handle student attendance update functionality by calling method updateAttendance() from class School.php.
public function updateAttendance(){ $attendanceYear = date('Y'); $attendanceMonth = date('m'); $attendanceDay = date('d'); $attendanceDate = $attendanceYear."/".$attendanceMonth."/".$attendanceDay; $sqlQuery = "SELECT * FROM ".$this->attendanceTable." WHERE class_id = '".$_POST["att_classid"]."' AND section_id = '".$_POST["att_sectionid"]."' AND attendance_date = '".$attendanceDate."'"; $result = mysqli_query($this->dbConnect, $sqlQuery); $attendanceDone = mysqli_num_rows($result); if($attendanceDone) { foreach($_POST as $key => $value) { if (strpos($key, "attendencetype_") !== false) { $student_id = str_replace("attendencetype_","", $key); $attendanceStatus = $value; if($student_id) { $updateQuery = "UPDATE ".$this->attendanceTable." SET attendance_status = '".$attendanceStatus."' WHERE student_id = '".$student_id."' AND class_id = '".$_POST["att_classid"]."' AND section_id = '".$_POST["att_sectionid"]."' AND attendance_date = '".$attendanceDate."'"; mysqli_query($this->dbConnect, $updateQuery); } } } echo "Attendance updated successfully!"; } else { foreach($_POST as $key => $value) { if (strpos($key, "attendencetype_") !== false) { $student_id = str_replace("attendencetype_","", $key); $attendanceStatus = $value; if($student_id) { $insertQuery = "INSERT INTO ".$this->attendanceTable."(student_id, class_id, section_id, attendance_status, attendance_date) VALUES ('".$student_id."', '".$_POST["att_classid"]."', '".$_POST["att_sectionid"]."', '".$attendanceStatus."', '".$attendanceDate."')"; mysqli_query($this->dbConnect, $insertQuery); } } } echo "Attendance save successfully!"; } }
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You can view the live demo from the Demo link and can download the script from the Download link below.
Demo Download
Hi, i am new to PHp. I love your program, can i modify your source code or maybe the UI/UX?
Yes, you can use as per your requirement, thanks!
mysqli::__construct(): (HY000/1045): Access denied for user ”@’localhost’ (using password: NO) in C:\xampp\htdocs\sms\class\School.php on line 24
Error failed to connect to MySQL: Access denied for user ”@’localhost’ (using password: NO)
i am getting this error
Check database connection details, thanks!
Warning: mysqli::__construct(): (HY000/1045): Access denied for user ”@’localhost’ (using password: NO) in C:\xampp\htdocs\school\class\School.php on line 24
Error failed to connect to MySQL: Access denied for user ”@’localhost’ (using password: NO)
getting this error while running the application
Check your database connection details, there will issue. thanks!
I get this error : Warning: mysqli::__construct(): (HY000/1045): Access denied for user ”@’localhost’ (using password: NO) in C:\Users\LENOVO\OneDrive\Desktop\xampp\htdocs\try\class\School.php on line 24
Error failed to connect to MySQL: Access denied for user ”@’localhost’ (using password: NO), any idea why?
May be issue with connection to database, plz check connection details. thanks!
Can you add announcement and general report?
we will try to add these in future update. thanks!
Woow wonderful!
I can’t connect i enter the email admin@webdamn.com and the password 123 but nothing happen!
Please help!
Thank you sir
Try to debug, may be there any error, thanks!
i seem to get an error when trying to search for student or subject
Checking this and update, thanks!
Hello, I want to implement an admin interface where teachers can see how their students do at some quiz, how can I implement this? Do you have a tutorial example? Thanks!
Not yet but try to publish on this. Thanks!
Hi,
Cannot add student or teacher through the add form. I can add manually into table and the result shows in the html table, but I cannot add using the add student/teacher button in teacher.php/students.php.
have tried everything, please help.
checking and update very soon, thanks!
me too…
please help
thank you for everything.
Hi,
Interesting project indeed, however as someone pointed out above, there are a few things that I cannot seem to get going for me. The obvious one is the profile.php and the logout link for logged in user.
I have also not been successful in trying to add anything to the tables since they open an uneditable link to a form. Eg. you cannot add students, teachers or classes.
May you please help me with what I am doing wrong?
Thanks
Sorry,
Just the two profile.php and settings.php. Everything seems to be working ok. I didn’t realise that working in split screen will hide some functionality. 😅
Hi,
Please i need profile.php which is missing It’s important for me and also -if possible- setting.php that’s contain the information of the school and thank you very much for the job you do.
Checking this and update you, thanks!
there is an error
pleasee helpp
Warning: mysqli::__construct(): (HY000/1049): Unknown database ‘webdamn_demos’ in C:\xampp\htdocs\sms\class\School.php on line 24
Error failed to connect to MySQL: Unknown database ‘webdamn_demos’
Update with you correct database name to fix this error. thanks!
create database with the name of “webdamn_demos” for above project
please can you give full project??i don’t understand how to create student and teacher panel.you give only admin panel.
You can download the full project, the download link is at the end of tutorial. thanks!
This is a nice project, Please i can’t find the download link Sir
Download link is at the end of tutorial. You need to share with FB or Twitter to unlock download link. Thanks!
Waw this School management system is very attractive,,,
Thanks!